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Educational Events

Providing education is an ideal way to promote Infection Control Week. Before and during the planning process consider the following basic principles:

a) Planning

  • Mandate
    • Your theme should determine the major focus of your presentation
  • Target Groups
    • remember your target groups
    • consider their knowledge base, functions and needs
  • Learning Strategies
    • adult learners have a concentration span of 30 minutes (keep presentations short and have breaks between sessions)
    • adults learn by doing (have hands-on demonstrations)
    • adults learn through participation (involve staff; have question periods; ask staff to sit on discussion panels)
    • receptive learning is increased by an appeal to all senses (vary the formats, such as lectures, films, displays)
  • Organization
    • take time to plan, arrange and assess
    • be realistic in determining the duration and extent of your presentations
    • a small number of activities, well planned and properly presented, can be very effective
    • adhere to your schedule (start presentations on time, do not let them run overtime)
  • Costing
    • consistently update and review your cost estimates
    • if your expectations and your available funds are not in sync, consider alternatives

b) Scheduling

  • Schedule activities to encourage participation by as much staff as possible
  • avoid peak work times
  • do "reruns" to cover all shifts
  • tape presentations for staff who cannot be present
  • combine presentations with other activities (e.g. noontime lunch, during meetings)
  • keep records of attendance for evaluation purposes

c) Locations

  • Consider presentations in hallways and high-traffic areas
  • Book presentation sites in writing
  • Choose sites of appropriate size - not too small, not too large
  • Arrange for sufficient seating

d) Speakers

  • Fees for speakers will vary with their profiles.
  • A well known speaker is a drawing card, but the fee may not be affordable.
  • Obtain a firm quote. Ask if personal expenses are included in the fee.
  • In-house and associate speakers can be resources whose expertise has never been fully recognized - and they are affordable!
  • Contact your peers. You may be able to share the cost of a speaker.
  • Consider having the speaker sponsored by industry.
  • Book speakers and confirm the engagement in writing. Request speaker's curriculum vitae for the introductions and ascertain what audiovisual equipment they will require
  • Make arrangements such as travel and accommodation for out-of-town speakers if it is required.
  • Meet speakers and see to their comfort.
  • Send a follow-up letter of appreciation to all presenters.
  • Have a contingency plan in case a speaker cancels.

e) Audiovisual aids

  • Preview, book and confirm films and videos
  • Pre-load electronic presentation material on a laptop prior to the event if possible
  • Prepare handouts, overheads and displays that are brief, attractive and legible.
  • Be certain the audiovisual equipment is available and working.